PRIMARY PURPOSE

The purpose of this role is to provide comprehensive administrative support to the operations and business activities of Lubrications Specialist to support operational efficiency and financial accuracy.

KEY RESPONSIBILTIES

 
Office Administration:

• Execute daily administrative tasks to ensure efficiency and organization.
• Order and maintain general office supplies for the Windhoek Office.
• Receive walk-in visitors and attend to telephone correspondence.
• Ensure office environment is functional and organized, including.
• Maintain accurate records and documentation as per company policies.
• Administer petty cash for the Windhoek office, including issuing, reconciling and reporting of petty cash.
• Perform other duties assigned that is reasonable, related to office administration and aligned with role purpose.

• Collect vendor information to maintain an accurate database.
• Follow up on outstanding debtors to ensure timely payments.
• Send invoices, credit notes and debit notes promptly to customers.
• Complete Client Exceedance forms and submit to management for approval.
• Collect required information for customer credit applications before forwarding to supervisor.
• Create expense purchase orders and ensure approval processes are followed.
• Perform monthly stock taking and submit relevant reports to Head Office.
• Complete proof of delivery for sales and verify details on Acumatica in preparation for invoice.
• Perform other duties assigned that is reasonable, related to finance administration and aligned with role purpose.

MINIMUM REQUIREMENTS

• NQF Level Four (4) Qualification (Matric, Grade 12 or NSSCO).                 
• NQF Level Five (5) Qualification in Business Administration or related field will be added advantage.
• At least 2 years' experience in an administration or Finance environment.                       
• Proficient in Accounting Sofware (e.g. Acumatica or similar).                                         
• Proficient in Microsoft Office (Word, Excel, PowerPoint). 
• Good knowledge and understanding of OHSE systems.
• Knowledge of the Mobil Product Range will be a distinct advantage.
        

Kindly note that no email or paper documents will be accepted. Interested Applicants should apply on: https://manica.simplify.hr/

 
Only shortlisted candidates with relevant support documents attached to their application will be contacted for interviews. Candidates from designated groups defined in the Affirmative Action Act (1998) are encouraged to apply.

Apply now if you're excited by a fast-paced, high-pressure environment and thrive on attention to detail, strong analytical skills, time management, and problem-solving!